Happy New Year guys. Hope you had a great past year. Wish you best wishes for the year 2009 and your business prosper a lot. Here is the first post of year 2009 regarding some business productivity tips.

Productivity is used widely in the business world, and basically means working efficiently and utilising all aspect of your business so that you get the maximum profit for the minimum costs. Here are top 5 tips on how to utilise productivity in your small business.

1. Staffing - take a close look at your business needs, and evaluate whether you have enough staff to carry out all the necessary jobs. Key tasks such filing and answering telephones can often be neglected in small businesses, but they are an important part of running your company efficiently. Also look at the staff you currently have and think about how to spread tasks evenly so that everyone is utilised to their full capacity.

2. Website – websites can be an excellent way to improve productivity as they can be maintained easily by just one person, and are accessible 24hrs a day so that you can reach out to customers anywhere, anytime. Use a web hosting company to set up your website, as this can be very cost effective and produces a professional finish. This also means you will be able to get a business email address, which looks much more legitimate than using personal email such as Hotmail or Yahoo.

3. Onsite Security – make sure you have adequate security in place at your work premises and storage facilities. Protect important information such as business banking and loan details in a locked safe or strongbox, and if your business has valuable stock, equipment or cash onsite make sure these are kept locked and alarmed in a safe storage area.

4. Computer security – always back up your important computer records in a professional offsite storage location, so that if your computers are stolen or become infected with a virus you will still be able to access vital business information. If you take a laptop out with you make sure it has encryption technology in place to protect your information if it is stolen, and never leave it unattended. Never access the Internet without up to date firewalls and antivirus software in place.

5. Calendars and schedules – it is important you approach the day to day running of your business in an organized manner, so that you can utilize every day efficiently. Keep a detailed schedule of where all staff are going to be each day and what they are doing, and leave it in a shared space so that everyone can access it if they need to. Keep a yearly calendar or planner to mark key dates such as deadlines for tax submissions, loan repayments and staff holidays.

6. MarketingCustomers don’t come to you unless they know about your business. So for better productivitiy, you need to market your brand – which can be done by trade show display booths and pop up displays or any other means you know about.

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